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Provide high-level administrative support by
conducting research, preparing statistical reports, handling information
requests, and performing clerical functions such as preparing correspondence,
receiving visitors, arranging conference calls, and scheduling meetings. May
also train and supervise lower-level clerical staff.
Sample of reported job titles: Administrative
Assistant, Executive Assistant, Executive Secretary, Administrative Secretary,
Office Manager, Administrative Coordinator, Administrative Associate, Executive
Administrative Assistant, Administrative Aide, Administrative Services Assistant,
Administrative Support Assistant
* Manage and maintain executives' schedules.
* Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
* Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
* Open, sort, and distribute incoming correspondence, including faxes and email.
* File and retrieve corporate documents, records, and reports.
* Greet visitors and determine whether they should be given access to specific individuals.
* Prepare responses to correspondence containing routine inquiries.
* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
* Prepare agendas and make arrangements for committee, board, and other meetings.
* Make travel arrangements for executives.
Administrative Activities — Performing
day-to-day administrative tasks such as maintaining information files and
Computers — Using computers and computer systems (including hardware and
software) to program, write software, set up functions, enter data, or process
Information — Observing, receiving, and otherwise obtaining information
from all relevant sources.
with Supervisors, Peers, or Subordinates — Providing information to
supervisors, co-workers, and subordinates by telephone, in written form, e-mail,
or in person.
Maintaining Interpersonal Relationships — Developing constructive and
cooperative working relationships with others, and maintaining them over time.
Planning, and Prioritizing Work — Developing specific goals and plans to
prioritize, organize, and accomplish your work.
with Persons Outside Organization — Communicating w