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RESUME SAMPLE FOR ADMINISTRATIVE
ASSISTANT
Administrative Assistant
Skills
Courtesy of O*NET
Provide high-level administrative support by
conducting research, preparing statistical reports, handling information
requests, and performing clerical functions such as preparing correspondence,
receiving visitors, arranging conference calls, and scheduling meetings. May
also train and supervise lower-level clerical staff.
Sample of reported job titles: Administrative
Assistant, Executive Assistant, Executive Secretary, Administrative Secretary,
Office Manager, Administrative Coordinator, Administrative Associate, Executive
Administrative Assistant, Administrative Aide, Administrative Services Assistant,
Administrative Support Assistant
* Manage and maintain executives' schedules.
* Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
* Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
* Open, sort, and distribute incoming correspondence, including faxes and email.
* File and retrieve corporate documents, records, and reports.
* Greet visitors and determine whether they should be given access to specific individuals.
* Prepare responses to correspondence containing routine inquiries.
* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
* Prepare agendas and make arrangements for committee, board, and other meetings.
* Make travel arrangements for executives.
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Performing
Administrative Activities — Performing
day-to-day administrative tasks such as maintaining information files and
processing paperwork.
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Interacting With
Computers — Using computers and computer systems (including hardware and
software) to program, write software, set up functions, enter data, or process
information.
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Getting
Information — Observing, receiving, and otherwise obtaining information
from all relevant sources.
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Communicating
with Supervisors, Peers, or Subordinates — Providing information to
supervisors, co-workers, and subordinates by telephone, in written form, e-mail,
or in person.
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Establishing and
Maintaining Interpersonal Relationships — Developing constructive and
cooperative working relationships with others, and maintaining them over time.
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Organizing,
Planning, and Prioritizing Work — Developing specific goals and plans to
prioritize, organize, and accomplish your work.
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Communicating
with Persons Outside Organization — Communicating with people outside the
organization, representing the organization to customers, the public,
government, and other external sources. This information can be exchanged in
person, in writing, or by telephone or e-mail.
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Documenting/Recording
Information — Entering, transcribing, recording, storing, or maintaining
information in written or electronic/magnetic form.
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Identifying
Objects, Actions, and Events — Identifying information by categorizing,
estimating, recognizing differences or similarities, and detecting changes in
circumstances or events.
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Scheduling Work
and Activities — Scheduling events, programs, and activities, as well as
the work of others.
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