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Mary Ann Bowes

555 Your Street Address, City, XX 55555 
 (555) 555-5555 *


Executive / Administrative Assistant 

Top-notch administrative assistant with ten years of experience coordinating office management and special projects with a high degree of efficiency. Serve as point person for managers, sales teams, clients, and vendors to ensure proper lines of communication. Maintains excellent communication skills, problem resolution abilities, and a high-level of confidentiality. Equally effective at providing sales management and advanced word processing support to multiple departments. 


Professional Experience 


Global Systems International, New York, NY 1991 - Present 


Held positions of increased responsibility for this leading information technology and e-solutions provider with major clients throughout the United States, Canada, Europe, South America, and Asia. 


Executive Assistant (1996 - Present)

  • Provide executive-level administrative support to the Vice President of Technology and twelve direct reports.

  • Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.

  • Liaise between all impacted departments to ensure proper lines of communications compliance with complex reporting practices.

  • Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.

  • Organize the details of special events, travel arrangements, corporate agendas and itineraries.

  • Direct business relations and distribution of company literature to stimulate client interest and sales leads.

  • Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records.

  • Process monthly expense reports reflecting documents and budget code indexes.

  • Prepare and maintain weekly attendance and annual vacation records on 32 departmental employees.

  • Collaborate with departmental managers on weekly postings for master reports.

  • Facilitate the accurate and timely writing, editing, and preparation of final copy from draft to distribution.

Administrative Assistant / Lead Word Processor  (1991 - 1996)

  • As the organization’s single-person word processing department, provided document management support to 300+

  • corporate employees in areas of corporate presentations, organizational charts, quarterly goal charts, financial

  • spreadsheets, correspondence, merged mailings, and unique special projects.

  • Provided administrative support to the Director of Strategic Planning, and secondary support to the

  • Chief Financial Officer in secretary’s absence in areas of calendar management and document preparation.

  • Assisted the Senior Network Consultant with basic troubleshooting of hardware and software.

  • Played a vital role in assisting corporate secretaries to make a smooth transition from a DOS-based platform

  • to LAN-based Windows platform and Microsoft Office Professional modules. 

Computer Skills 


Windows 2000; Microsoft Word, Excel, PowerPoint, Access, Publisher; Adobe Illustrator;

Photoshop; Outlook Express; scanning technology; HTML; website development; advanced Internet research